ROOM RENTAL & DEPOSITS return to top |
| Room rental rates apply to all non-member functions and are non-refundable. Deposits are non-refundable and will be quoted at the time of booking. |
BOOKING CONTRACT, BILLING & PAYMENT return to top |
| A contract must be signed and returned when an event is booked. An estimated bill will be presented for full pre-payment one week prior to the scheduled date for all non-member functions. We accept cash, personal check or cashiers check. WE DO NOT ACCEPT CREDIT CARDS. Any additional payment will be required the next business day following the event. Overpayment will be refunded through the Accounting Department the following business day. |
CANCELLATIONS return to top |
| All cancellations within 90 days are subject to a cancellation fee. All cancelations within 3 business days are subject to the full estimated cost of the event. |
SALES TAX & SERVICE CHARGE return to top |
| All menu and liquor prices are subject to a 20% service charge. Both the menu prices and service charges are subject to Minnesota sales tax of 7.125%, with the sales tax on liquor being 9.625%. |
GUARANTEES return to top |
| Three business days prior to your function contact the catering office with a guaranteed number of guests that will be attending. This is the minimum number of guests you will be charged for. Actual number served over the guarantee will be billed. If no guarantee is submitted, we will consider the last number given to the catering office to be the guarantee. |
| ***Midland Hills reserves the right to substitute an alternate room should the projected attendance fall below the original estimate.*** |
FOOD & BEVERAGE REGULATIONS
& TOBACCO PRODUCTS return to top |
| Due to Health Department Regulations and club policy, Midland Hills Country Club must provide food and beverage consumed on the premises. Health Department Regulations prohibit us from allowing guests to take home extra food and beverage. Our liquor license states all alcoholic beverages must be purchased and consumed at the Club. We have the right to confiscate any personal alcohol brought onto the premises. Midland Hills Country Club is a non-smoking facility. The use of tobacco products is prohibited inside the clubhouse. |
DAMAGE CHARGES return to top |
| Midland Hills Country Club reserves the right to charge an appropriate damage/cleaning charge if the condition of the room after the event deems it necessary. Confetti, beads, and glitter are not allowed. |
VACATE & LAST CALL TIMES return to top |
| The club closes at 12:15 am. Guests must leave at this time. Vendors must vacate the premises by 12:30 am, make prior arrangements through the catering office. Last call is at 11:45 pm. This is to allow sufficient time for guests to make arrangements when vacating the premises. |
BALLROOM ENTRANCE, FACILITIES ACCESS
& PHOTOGRAPHY return to top |
| Please indicate to your guests that they need to enter in the far east Special Event Entrance. The main clubhouse area, bar, and locker rooms are for members and accompanied guests only. Non-members are restricted to the banquet areas only. Photographs must be limited to the ballroom side of the clubhouse. Outside photographs are restricted to the ballroom patio and immediate surroundings. |
ALCOHOL CONSUMPTION POLICY return to top |
| As the host, you are accountable for the behavior of your guests. Please help our staff enforce responsible drinking behavior. Any expenses incurred enforcing this policy will be added to your bill. |
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1. No liquor will knowingly be sold to or consumed on Club premises by any person under the legal drinking age. Identification cards will be requested of any and all persons who appear to be under age. |
2. No liquor will knowingly be sold to or consumed on Club premises by any person who, in the opinion of appropriate club staff, is or appears to be intoxicated. |
3. In an effort to control alcohol consumption, the staff may proceed as follows when a problem is developing:
- Ask the individual(s) to slow down or stop drinking
police |
4. Any member or guest who, in the opinion of Club management, is or appears to be intoxicated at the Club may be requested to surrender his or her car keys to Club personnel or a sober friend. We reserve the right to refuse service to anyone. These procedures are followed to assure everyone has a safe & happy visit to our Club. |
MENUS return to top |
| You may serve up to three entrees for your event. If you select two entrées, a $1.00 surcharge per plate will be added. If three entrees are selected, a $2.00 surcharge per plate will be added. You will be responsible for identifying menu selections through nametags or place cards. If you prefer, the catering office may design a special menu. At Midland Hills, we like to say, if you can imagine it, we can create it! Vegetarian and children’s menus are available upon prior request to your function. Prices are subject to change prior to a signed contract. |
MENU TASTINGS return to top |
| A food tasting may be pre-arranged through our catering office at the banquet menu price, please call the office to schedule these events at least one week prior. Menu tastings can be scheduled from Tuesday thru Friday from 1:30 pm - 4:30 pm. |
VENDORS return to top |
| It is important for the vendors to contact the catering office regarding set-up time, location, etc. The catering office will be pleased to provide names of purveyors for music, entertainment and flowers, or you may make your own arrangements. Midland Hills reserves the right to control the volume of your entertainment. |
EVENT SETUP & TEAR DOWN return to top |
| You are responsible for all setup of room decorations on weddings and other events, e.g., table centerpieces, table favors, place cards, etc. Any decorations, centerpieces, candles or mirrors need to be removed and taken with at the conclusion of the function unless special arrangements are made through the catering office. Please contact the catering office to arrange the time for your set up. Excessive requests for labor of Midland Hills staff will be billed at the appropriate price. There is an additional $0.50 per chair charge for Midland Hills to remove chair covers. |
TABLE LINEN return to top |
| Champagne colored cloths, and either champagne or burgundy napkins are available at no charge. Other linen colors may be made available at an extra charge. |
TABLE SKIRTING return to top |
| Midland Hills will provide skirting at no charge for wedding receptions and other events; please inquire regarding color options. A charge may occur only if Midland Hills is charged extra due to a color request. |
CAKE PLATE FEE return to top |
| Midland Hills will allow you to bring in a wedding cake from a licensed vendor. There will be a $1.50 per person charge. |
CEREMONY SETUP FEE return to top |
| If you choose to have your ceremony at Midland Hills ceremony set up/ break down fees start at $500.00. You will be responsible for all fees associated with renting ceremony chairs and other requested items. |
BARTENDER CHARGES return to top |
| There will be a charge of $100.00 per bartender if sales of less than $250.00 are not reached per bar. There will be a $75.00 per hour charge for setting up a 3rd bar. |
CHEF CHARGE return to top |
| There is an $80.00 chef charge per live food station (i.e. carving, prepared to order). Catering office will give recommendation as to how many chefs are needed. |
ICE CARVINGS return to top |
| Midland Hills would be happy to assist you in ordering an ice carving to display. Prices start at $250.00. |
VALET CHARGE return to top |
| If you choose to have a valet service for your guests there will be a $100.00 charge for each valet for the first five hours. Each additional hour will have a $25.00 per valet charge. We will schedule one parking attendant per 50 guests. |
COAT CHECK return to top |
| If you wish to utilize a coat check for your guests there will be a $75.00 charge for each coatroom attendant for the first five hours. Each additional hour will have a $25.00 charge per hour. Midland Hills cannot be responsible for lost or stolen articles. |